Job Description

Job Title: Payroll Manager
Job Location: San Jose, CA
Job Type: Contract

Job Description:

• • Prepare and process end-to-end multi-state payrolls for 1,500+ employees using Workday Payroll
  • Process and submit employee equity transactions and related tax withholding through Workday Payroll
  • Partner with HRIS and IT teams to manage Workday system updates, testing, and enhancements.
  • Manage day-to-day payroll activities and resolve payroll-related discrepancies in a timely manner.
  • Serve as the primary point of escalation for Workday payroll issues and employee inquiries.
  • Prepare and review payroll journal entries, reconciliations, and general ledger postings.
  • Collaborate with the Accounting team to ensure accurate recording of payroll expenses, accruals, and liabilities.
  • Support month-end and year-end close activities, including W-2 processing and payroll-related account reconciliations.
  • Ensure accurate calculation, withholding, remittance, and reporting of federal, state, and local payroll taxes.
  • Manage W-2, W-2c, and other year-end tax filings and reconciliations.
  • Ensure compliance with payroll SOX controls and maintain current knowledge of applicable federal and state regulations.
  • Responding to inquiries from employees, HR, Accounting, government agencies, and third-party vendors utilizing knowledge of policies, procedures, and legislation
  • Conduct audits of data changes and requests to ensure compliance with company policy and practices.
  • Oversee multi-state payroll tax registrations and respond to tax agency notices and audits.
  • Maintain detailed payroll records and audit-ready documentation.
  • Ensure the integrity and accuracy of all payroll remittances and reporting.
  • Manage time and attendance workflow to ensure all timesheets, time-off requests, and payroll data is received timely and accurate, complete, and compliant with state and federal standards.
  • Partner with Legal and HR to ensure compliance with garnishments, levies, and other mandated deductions.
  • Monitor and implement regulatory changes impacting payroll operations, including FLSA and state-specific wage and hour laws.
  • Identify opportunities to streamline and automate payroll processes, reducing manual effort and error risk.
  • Lead or support payroll technology projects including system integrations, upgrades, and process redesigns.
  • Leverage AI tools (e.g., Claude, Gemini or similar) to enhance payroll reporting, drafting, research, and workflow efficiency
  • Identify opportunities to apply AI-assisted automation to reduce manual effort in data validation, reconciliation, and exception handling

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